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Microsoft PowerPoint 2007 New Features |
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The new results-oriented user interface makes
it easier for you to produce your best work more quickly. Features
that were once embedded in the toolbar are now more exposed.
This interface is complemented by the fact that the interface
also organizes and presents PowerPoint contextual menus according
to what you are doing.
Microsoft Office PowerPoint 2007 recognizes the functionality
you are currently using, and then presents the tools within
the interface to satisfy your specific task needs. You do not
have to navigate complex menus or open toolbars to make a small
format change or change a drawing. The right tools are available
when you need them. Drop-down galleries easily present formatting
options, graphic choices, layouts, and more. Live previews allow
you to see exactly what your changes will look like before clicking
or committing to anything.
No matter what task you are performing - whether you are adding
a chart or modifying a graphic - the tools you need to work
with that particular feature appear automatically. As a result,
you can create presentations much more quickly.
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Custom slide layouts
Custom slide layouts, enable you to create a custom layout when
you need it. You are no longer confined to prepackaged layouts.
This gives you the flexibility to create layouts that contain
multiple elements - and you can even have multiple slide master
sets with custom layouts for different slide topics. In addition,
you always have the option of saving your layout for future
use.
Your employer may want you to use a company-approved layout
for presentations to ensure that all company presentations look
the same and that clients consistently receive high-quality
materials and information. Using Office PowerPoint 2007, you
can create and save a custom presentation layout.
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Professional diagrams and models
New diagram and model tools help you create professional-looking
presentations. Now you can add stunning visual effects to your
diagrams and charts, including three-dimensional objects, shading,
reflections, glows, and more. These new graphical capabilities
enable you to easily create diagrams from scratch, but also
change an already determined set of bullet points into an appealing
and effective diagram. All of the diagrams are dynamic and can
be adapted to your needs, so you are not confined to static
and unmanageable graphics. These new diagramming capabilities
are complemented by updated effects that are presented in contextual
menus as you work with the diagram.
In the past, you may have had to hire a professional designer
to create professional-looking diagrams and charts. The diagrams
that you received from the designer, however, were saved as
images, so you could not edit the text or images. Now, with
improved diagramming tools, creating an editable diagram in
a Office PowerPoint 2007 presentation is simple.
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Graphics effects
With improved graphics effects, you can add imp act
to existing graphics or easily modify new graphics in your presentations.
Effects that were previously most accessible to graphic designers
are now availble to you through the style galleries that are
presented in the contextual menus. Whatever option that you
choose, you can be confident in knowing that the effects that
you add to all of your graphical elements look professional
and are easy to modify.
Specific graphic features include:
- New effects for graphics like 3-D, shadow, glow, warp, bevel,
and more
- Improvements in drawing alignment, selection, and direct manipulation
of objects
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Rich text and typography
Crisp text is a hallmark of professional design, and Office
PowerPoint 2007 brings rich typography directly to your computer.
Even if you are not a PowerPoint power user, you can create
professional-looking presentations with a wide range of features
that include:
- Text wrapping within a shape
- Text in columns or running vertically down the slide
- Paragraph-level rulers
- The ability to select discontinuous text
Using Quick Styles, you can change how your presentations
look with a single click of the mouse. You can modify fonts,
colors, effects, and other elements by choosing a different
format. Simply select the text that you want to change, and
then choose the style that you want from the style gallery.
New character styles provide you with more choices. You can
choose from all of the standard styles of previous versions
of PowerPoint as well as:
- All caps or small caps
- Strikethrough or double strikethrough
- Double or color underline
- Fills, lines, shadows, glow, and 3-D effects on text
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Table and chart formatting
The way that tables and charts work has been redesigned so that
they are much easier to manipulate, modify, and edit. The contextual
menus and redesigned interface offer you easy-to-find options
to edit your tables and charts. Additionally, the style galleries
present all of the effects and formatting tools that you need
to create professional-looking tables and charts. This new functionality
works so that cutting and pasting data, charts, and tables from
Microsoft Office Excel 2007 works even more smoothly than previously
possible. Now, your presentations will have the same look as
your spreadsheets.
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PowerPoint themes and Office Styles
PowerPoint comes with new, out-of-the-box themes, layouts, and
styles that offer you a wide range of options when formatting
presentations. In the past, formatting a presentation could
take time as you chose color or style options for your tables,
charts, and graphics to match one another. PowerPoint themes
simplify the process of creating presentations. Simply select
the theme that you want, and PowerPoint does the rest. With
one click, the background, text, graphics, charts, and tables
all change to reflect the theme that you have selected, ensuring
that all elements in your presentation complement one another.
This same process also works even if you have already selected
a theme. Once a theme has been applied to your presentation,
the style and formatting galleries change to adapt to that
particular theme. As a result, any new diagrams or graphics
that you insert into the presentation automatically match
your existing theme.
With Office Styles, you can choose to apply the same color
scheme to your presentations that you use in your documents
and spreadsheets. With a consistent color scheme, all your
materials can look consistent and professional.
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Share your presentations
In previous versions of PowerPoint, large file sizes made it
difficult to share content or send presentations through e-mail.
Moreover, presentations could not be reliably shared with users
on different platforms.
New file-format features now make it easy to share and reuse
presentations. PowerPoint Slide Libraries simplify sharing
presentations and the content within them, while a shift to
the PowerPoint XML Format reduces file size. You can also
save presentations as a Portable Document File (PDF) or as
an XML Paper System File (XPS), giving you even more sharing
options for effectively collaborating on your work.
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Creating a review and approval
workflow
After creating presentations, you may send them in an e-mail
message to colleagues to gather feedback. When you need to get
feedback quickly, you want to route the document to the right
people without having to go through complicated interfaces or
cumbersome tools. Now you can take advantage of the new PowerPoint
review or approval workflows and SharePoint Server 2007.
To initiate a review or approval process, simply select the
appropriate SharePoint Server workflow from within PowerPoint.
The workflow creates a task for participants and sends an
e-mail message notifying them that they have a new document
to review. After they open the document and complete the review,
participants can indicate its status on a workflow completion
form.
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Organize and access your presentations
For companies who have a great number of mobile or remote workers,
storing presentations in Windows SharePoint Services document
libraries and then connecting them to the Microsoft Office Outlook®
2007 messaging and collaboration client is an excellent option.
By connecting data to Outlook, you can easily manage your information
and work with it offline. Then, when you are back at the office,
it is easy for you to tell which documents have changed so that
you can synchronize your files with the versions on the Windows
SharePoint Services site.
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Collaborate on a presentation
using Microsoft Office Groove 2007
Microsoft Office Groove 2007 is a new addition to the Microsoft
Office system that enables team members to set up collaborative
workspaces. Virtual team members can complete projects on time
and within budget by making it easier to share information and
work together securely. Groove keeps everyone up-to-date and
enables them to work together effortlessly anywhere, online
or offline, with colleagues, partners, and customers. With Groove
2007, you can easily co-review your presentation in real time.
Simply set up a workspace to collaborate on presentations so
that you can present and view your presentation collaboratively
with others within the Groove workspace. This way, you can update
materials quickly and easily, with others.
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Slide Libraries
Using PowerPoint with SharePoint Server 2007 provides you with
even richer capabilities for sharing presentations through PowerPoint
Slide Libraries. This new feature offers one centralized storage
area for all your personal or team presentations. In fact, you
can publish presentations directly to a PowerPoint Slide Library
directly from PowerPoint. Because the sites have the same look
as the Windows® SharePoint Services sites that you are already
accustomed to, it is easy to navigate the site and repurpose
the information that is stored there.
PowerPoint Slide Libraries also reduce the need to recreate
content because you can easily repurpose existing content
that is stored in a PowerPoint Slide Library. This way, if
you or your teammates have created a presentation and you
need one or two slides, it is easy to insert this content
into your presentation without ever having to leave PowerPoint.
In this respect, PowerPoint Slide Libraries remove many of
the inefficiencies associated with trying to repurpose content
while managing multiple presentations stored in different
locations. Additionally, you can even create new presentations
from an existing slide set.
After you enter the PowerPoint Slide Library, you can select
individual slides to send to PowerPoint so that you can easily
create a new presentation without any unnecessary steps. PowerPoint
Slide Libraries offer the added advantage of ensuring that
your content is up-to-date because you can choose to link
slides in your presentation to the server version. If the
server version changes, you are automatically prompted to
update your slides. This is very similar to how documents
that are stored in Microsoft Office SharePoint Portal Server
Document Libraries work today.
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PowerPoint XML Formats
Companies are storing more information online, and unfortunately,
large presentation files increase the drain on local and server
storage. As a result, many companies are hindered from actively
sharing their presentations to reuse content and collaborate
more effectively. The new PowerPoint XML Formats help solve
this issue while providing many other benefits.
PowerPoint XML Formats are a published file format specification
intended to provide an open, transparent environment that
enables any technology provider to integrate PowerPoint presentations
or other Office documents into their solutions.
PowerPoint XML Formats are a compact, robust file format.
Because the file formats are compressed, they yield substantially
smaller file sizes, reducing storage and bandwidth requirements.
Segmented data storage within the file formats greatly aids
the recovery of corrupt documents, because the corruption
of any part of the document does not prohibit the remainder
of the document from being opened.
PowerPoint XML Formats represent a new level of transparency
and openness for PowerPoint. You now have the benefits of
connectivity and integration built directly into your presentations,
delivered in a package that is more compact, efficient, and
stable than ever before.
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Portable document formats
Sometimes you may need to save your PowerPoint presentation
in a “fixed” file format so that other people who
may not have PowerPoint can view it. PowerPoint now supports
saving your document as a Portable Document File (PDF) or as
an XML Paper System (XPS) file. Now you can post your presentations
on the Internet, or share them with others, knowing that they
can view them regardless of the type of computer or applications
they are using.
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Presentation tools
The new user interface in PowerPoint makes it easy to find features
that help present and tailor each presentation based on how
you need to use it. You can create custom presentations based
on existing materials, use exciting new features to make your
presentations more compelling, and set up different views so
that the presenter has one view and participants another.
Create a custom slide show
Create custom slide shows based on existing presentations. This
feature enables you to present exactly what you need - without
having to skip slides or fast forward through the presentation.
You can also save your custom slide show for later use.
More setup options
With even more setup options, you can create more compelling
presentations quickly and easily. Set up your slide show with
advanced options like rehearsed timings, setting a presentation
on a continuous loop, and determining which slides in a presentation
to show.
Multiple monitor views
With the new user interface, it is easy to locate and start
using Presenter View, which uses multiple monitors to provide
one view for the presenter and another for the audience. The
presenter has insight into upcoming slides, timing, and speaker
notes, while the audience sees only the full view of the slide.
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Protection and Management
Sometimes you may not want to show who authored a presentation
or you need to make sure that all comments have been removed.
Or you might need to protect your intellectual property by limiting
who can modify a presentation. With a number of new security
features in PowerPoint, you can ensure that your presentation
is safely managed after it leaves your hands.
Protect private information with the Document Inspector
The new Document Inspector feature scans your presentation
and offers you the opportunity to choose whether or not you
want to remove personally identifiable information, comments,
and tracked changes. It can also search for and remove hidden
text. Some customers might want to inspect their PowerPoint
presentations for specific types of information. The Document
Inspector is designed so that organizations with specialized
needs can develop these custom modules. For example, a pharmaceutical
company might want to examine all outbound documents to ensure
that they do not contain patient names.
Records management
SharePoint Server 2007 provides a managed document repository
built on Windows SharePoint Services to store the document
record, or the master document. You can upload presentations
to Records Repository directly from PowerPoint. As a result,
you have greater control and management over each of your
presentations.
Information management policies
When using SharePoint Server 2007, information management
policies provide controls that consistently enforce the labeling,
auditing, and expiration of presentations. You can configure
policies for a specific storage location or content type.
For example, organizations can ensure that all presentations
are stored the same way by setting the expiration dates on
common criteria, such as the end of the fiscal year.
SharePoint Server 2007 supports a set of information management
policies that can be defined for an entire site or a specific
list, library, or content type. You can also create a policy
statement that informs users how the content is governed.
For PowerPoint presentations, this policy statement is embedded
in the presentation. For instance, the policy statement might
indicate that a document will expire after a certain period
of time or that it is sensitive information that should not
be communicated outside the company. It can even provide a
contact name if the recipient needs more information.
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Migrating
to Microsoft Office 2007
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